1.4 System Scope
CPSPORTAL will be centralized system for the vendors and customers. This will be a centralized system for customers to publish all of their enquiries, quotations, orders and shipment details. Customers and Vendors should have a common platform to track their communication and provide alerts to the higher management on the failure of any event pre-scheduled event. Registered vendors would receive the same enquiry and send their respective offers.
1. Purchase Requisition – System should have a capability to accept enquiries through customers. The same enquiries should be passed on to the right vendors and get offers from them. Enquiries can be attached with additional data / drawings. Enquiries may be created using CPSPORTAL user interface.
2. Purchase Order – Orders will be saved within the application, and the email notifications will be sent to the vendors through their proper approval process.
3. Invoice Receivables – Invoices also can be stored in the system. The same Invoices can be customized with their own logos and formats
4. Invoice Payment – There should be a mechanism to publish payment details in to the system.
5. Product – Products are added to the system for convenient enquiry creation.
6. Contact Management – Contacts can be added and maintained for mail merges and other communication details / history
7. Vendor – Vendors will be added to the system, who have better products and have no representation in the Middle East.
8. Customer – Mostly are refineries and Petrochemical companies. Current focus is on the Middle East, India and Congo.
9. Document Artifacts – documents are used in the process
a. Datasheet – Customers should be able to send data sheets
b. Drawing – Customers can upload OEM drawings and Manufacturers can upload actual drawings
c. Quotation document – manufacturers can upload their quotations directly into the system
d. Order Confirmation – Order the CPS can create confirmations and send them to the customers.
e. Packing Slip – CPS employees shall be able to create Packing slips to prepare shipments
10. Equipment (Compressors, Engines etc.) – Customers can update their equipment details
11. Order Shipment – Shipment details and tracking mechanism
12. Interactions (emails, alerts, mail merges etc.) – All communications can be centralized for the references
a. Emails Management
b. Alerts Management
c. Mail merges Management
d. Faxes Management
13. Part Numbers – Part number cross references and other details
14. Enquiry / Quotation / Order Numbers Management
Hi,
I am a Business Analyst from marlen infomedia , a web Designing and Development company in india.
We have worked on similar projects.
kindly see Pm for details.
Cheers,
Dhas karthick